Best Onboarding Software for Small Businesses

The best onboarding software for small businesses can vary based on specific needs and preferences. However, several well-regarded options are known for their features, user-friendliness, and scalability. Here are some of the top choices:


BambooHR offers user-friendly onboarding software designed for small to medium-sized businesses. It includes customizable onboarding workflows, e-signatures, and document management. BambooHR is known for its ease of use and excellent customer support.


Zenefits is an all-in-one HR software that includes onboarding features. It streamlines the entire HR process, from hiring to benefits administration. It is particularly suitable for small businesses looking for a comprehensive HR solution.


WorkBright is a mobile-friendly onboarding solution that allows employees to complete paperwork digitally. It’s a great choice for small businesses in industries like hospitality, construction, or retail.


Gusto is a popular payroll and HR platform that offers onboarding as part of its services. It’s known for its simplicity and is ideal for small businesses looking to manage payroll and HR in one place.


Bullhorn is a cloud-based applicant tracking system (ATS) that includes onboarding capabilities. It’s designed for staffing and recruiting firms but can be used effectively by small businesses in various industries.

Breezy HR:

Breezy HR is an applicant tracking system with a strong focus on improving the hiring process. It includes onboarding features and is known for its customizable workflows and automation.


Kissflow is a versatile business process management and workflow automation tool. It offers HR onboarding solutions with customizable forms and workflows, making it adaptable to small business needs.


CakeHR is an HR software designed for small and medium-sized businesses. It includes onboarding, time tracking, leave management, and performance management. Its user-friendly interface is a strong point.


WebHR is a cloud-based HR management solution that offers onboarding features, as well as performance management, time and attendance tracking, and employee self-service tools. It’s suitable for small businesses looking for a comprehensive HR system.


Paycom is an HR and payroll software solution that includes onboarding and employee self-service features. It’s particularly suitable for small businesses with a focus on payroll and benefits management.


OrangeHRM offers a user-friendly, open-source HR management system with onboarding features. It’s suitable for small businesses looking for a cost-effective solution with customizable workflows.


WorkBright is a mobile-first onboarding platform designed for industries with remote or on-the-go workers, such as seasonal workers in agriculture, event staff, and construction. It offers digital onboarding forms, document management, and integration with payroll systems.


JazzHR is primarily an applicant tracking system but also includes onboarding features. It’s well-suited for small businesses that want to streamline the hiring and onboarding process in one platform.

Zoho People:

Zoho People is an HR software suite that offers onboarding, attendance management, and employee self-service features. It’s a comprehensive solution for small businesses looking to manage various HR functions in one place.

SAP SuccessFactors:

While often associated with larger enterprises, SAP SuccessFactors offers an SAP SuccessFactors Human Experience Management (HXM) suite with scalable onboarding solutions. It can be helpful in adapting to meet the needs of small businesses as well.


ClearCompany is an HR software that includes applicant tracking and onboarding tools. It’s known for its simplicity and ease of use, making it a good choice for small businesses.


Personio is an HR and applicant tracking software designed for small and medium-sized businesses. It offers onboarding features, performance management, and time tracking tools.


Harri is a workforce management platform designed for the hospitality industry. It offers onboarding and workforce scheduling features, making it a valuable choice for small businesses in the hospitality sector.


Freshteam is a user-friendly applicant tracking and HR software designed for small businesses. It includes customizable onboarding workflows and is known for its intuitive interface.


Factorial is an HR software platform that provides onboarding, time tracking, and employee self-service features. It’s suitable for small businesses looking for an all-in-one HR solution.

Key Features:

When considering onboarding software for small businesses, it’s essential to delve deeper into the specifics. Here’s a closer look at some key features and considerations:


Choose onboarding software that lets you tailor the onboarding process to your small business’s unique needs. This includes customizing forms, workflows, and training content to align with your company culture and policies.

Document Management:

Onboarding typically involves a lot of paperwork, from tax forms to NDAs. Look for software that can manage and securely store these documents, reducing the risk of misplacement or data breaches.

Compliance Assistance:

Compliance with labor laws and regulations is critical. Ensure your chosen software includes features that help you stay up-to-date with changing legal requirements and streamline compliance reporting.

Mobile Accessibility:

In a world where remote work is increasingly common, having mobile-friendly onboarding software is a must. This enables new hires to complete tasks and training from anywhere.

Reporting and Analytics:

Comprehensive reporting capabilities can provide insights into the onboarding process’s effectiveness. Use data to identify bottlenecks, areas for improvement, and track employee progress.

Employee Feedback:

A two-way feedback system can be invaluable. Encourage new hires to share their experiences and suggest improvements, helping you refine the onboarding process.


Seamless integration with other HR tools, such as payroll and benefits management systems, can save time and reduce data entry errors.


Consider software that can grow with your business. As your company expands, your onboarding software should adapt to accommodate more employees and additional complexity.


Security is paramount. Ensure your software has robust data protection features and complies with relevant data privacy laws, such as GDPR or HIPAA, depending on your industry.

Support and Training:

Look for software providers that offer customer support, training, and resources to help you make the most of the system. Small businesses may not have dedicated HR departments, so guidance is essential.


onboarding software can be a game-changer for small businesses, helping them attract, retain, and develop talent while efficiently managing resources. When choosing the right software, focus on customization, compliance, mobile accessibility, and integration to ensure a smooth and effective onboarding process. Small businesses that invest in onboarding software can create a competitive advantage in today’s talent-driven marketplace.